SORCA Director Positions Up for Grabs

A reminder to our membership that all positions will be up for grabs at the annual general meeting on January 11th at Sea-to-Sky Hotel, 7pm.

Below is a list of a few of the positions on the exec. Additional position descriptions will be added later

Responsibilities of the Membership Director :

• to keep contact with web registration provider (CCN this year)
• be familiar with registration process
• answer member questions about registration,”how to’s”, etc.. via email
• compose a list of current registered members
• update membership list weekly
• email XC, DH and Social directors a day or two before each ride with updated members info
• get waivers printed and ensure XC, DH and Social directors have copies of waivers
• keep track of signed waivers
• be available to assist XC, DH and Social directors (especially at the beginning of the season) with ride sign in’s as needed
• be available to assist with other SORCA related events to assist with sign in’s
• hand out “Husky” cards to members at rides and events

Responsibilities of the Social Director

• plan 10 events in close collaboration with the DH Race Director

• find hosts and sponsors( if possible) for each events together with DH Director
• plan a ride course
• assist host – help with menu planning, food pick up and clean up, if necessary
• advertise the ride by sending a synopsis to the Chief, SORCA website and Bike Squamish
• print member list and waivers before event to bring to sign up
• supervise sign up and collect twoonies
• organize a sweep and other ride leader, to have a fast group and a slow group.
• have fun
• attend monthly meeting and turn your brain on once in a while

Responsibilities of the Media Director

• Web Communications
  • managing sorca.ca
  • managing sorca exec emails
  • training execs on website usage
  • tech support for WordPress website
  • posting announcements on SORCA Facebook page
  • answer emails sent to info@sorca.ca or redirect inquiries to relevant exec
• Newsletter Communications
  • training execs on newsletter app usage
  • sending out weekly newsletters to members before upcoming Toonie rides
  • sending out periodic announces on events and news
• Media Communications
  • send weekly ride details & sponsor logos to The Chief (deadlines before 5pm Tuesdays)
  • send information about club to any media outlets asking for more info

Responsibilities of the Secretary

• Be present at monthly exec meetings to take the minutes

Responsibilities of the Volunteer Coordinator

• Organize volunteers for Toonie and Social rides.
• Manage volunteer list.
• Organize end of season volunteer appreciation party.
• Assist other exec positions where needed.

Responsibilities of the XC Toonie Director

• Secure sponsors at Sponsor meeting held mid February
• Receive logos from sponsors and send to Media director to have them placed on website
• Answer general questions from sponsors regarding their role, responsibility and benefits of sponsoring
• Organize 13 XC Toonies working closely with the sponsors to arrange a course (sponsor’s choice at the discretion of the toonie director), must be received no later than Tuesday afternoon in the week prior to Toonie
• Send course details to Media Director to post – Sorca’s website, in the Sorca newsletter and The Chief. Also posts should go on Facebook’s various sites – Sorca, Bike Squamish, Mountain Biking Mama’s, etc
• Arrange volunteer marshals and sweeps (or ensure Volley coordinator is doing this).
• Arrange pick up or drop off of directional flags to sponsor no later than 24 hours prior to toonie, sponsor flags course.
• Receive list of members with emergency contact details from Membership Director
• Update new members onto Ipod for timing system
• Sign in riders at toonie and collect cash – to be given to Treasurer
• Ensure all riders have signed liability waiver
• Set up finish line – works best to corral riders uphill, and they love you for it
• Time toonie
• Upload toonie results on Sorca’s website
• Send volunteer list to volunteer coordinator
• Repeat 12 more times
• Order year end medals/trophies and hand out at year end XC toonie party
• Partake in general Sorca Exec duties

Responsibilities of the Government Liaison

• Phone and meet with the provincial Recreation Officer from time to time
• Phone andr meet with the District of Squamish Trail representative from time to time
• Meet with the Squamish Nation from time to time
• Field calls and emails from other clubs to discuss issues of mutual concern
• Write and apply for trail approvals on crown land (section 57 FRPA) and liaise with independent trail builders
• Contact private land owners when there are issues
• Write grants for trail initiatives, contracts for trail builders, and work with other directors on implementation
• SORCA representative on the Trail User Group Committee
• SORCA representative for developers along with other directors
• Attend exec meetings
• Provide input for web site when appropriate
• Participate in every Toonie ride (OK, I made that one up)